Outreach activities privacy notice for secondary school students

How we use your data in relation to outreach activities

The University of Plymouth collects some of your personal data or information to show that it is working with school students. The data we collect is name, date of birth, postcode, ethnicity and your school. We store this information securely in an online database (a record of information held on a computer) called the Higher Education Access Tracker or HEAT for short. 
The personal information is kept safe and secure in line with the Data Protection Act 2018, a law which means we have to look after your data very carefully and responsibly. In line with our Ethics Policy we may store this data for up to 15 years. We use this as evidence of providing University outreach activities and to track and monitor participants data. 
We process data provided to us by students, parents, teachers and schools to show that we are supporting those students identified as being from groups underrepresented in higher education, e.g. students who are disabled. These are defined by the Office for Students, the University’s regulators, who are a government body. The data is processed for scientific or historical research purposes or statistical purposes. The lawful basis for this is the performance of a task carried out in the public interest and this is called Public Task. 
All of your data is kept strictly confidential. You will not be identifiable in any reports or publications and will remain anonymous throughout this process. 
Sometimes your information is shared with other organisations which are part of the government, or work with the government, or are involved in education. Apart from this, access to your data is restricted to those University staff who need access for processing purposes. We do not share your data with external organisations for marketing their products or services and we do not, under any circumstances, sell this personal data to anyone.
We use Higher Education Access Tracker (HEAT) and Higher Education Statistics Agency (HESA) to manage our data. They each have their own privacy notices that you can refer to.  Your data will be retained on these platforms to track and monitor so as to enable statistical aggregation and analysis.  Your data will be shared between HEAT and HESA (the Designated Data Body for England under the Higher Education Research Act 2017) and their respective policies can be seen here.
Privacy notice for HEAT
Privacy notice for HESA
For more details please refer to our Outreach privacy policy for participants.
You have the following rights in relation to your personal data:
  • The right to request your personal data is rectified if inaccurate
  • The right to request erasure of your personal data
  • The right to request that the processing of your personal data is restricted
  • The right of portability in relation to your personal data
  • The right to withdraw your details and if you wish to do this, all your personal information will be destroyed, unless it has already been used within reports.
  • The right to object to the processing of your personal data
  • The right to object to processing which involves automated decision making or profiling.
For enquiries about Subject Access Requests or if you have a Data Protection query or complaint, please email dpo@plymouth.ac.uk You also have the right to lodge a complaint about the processing of your personal data with the Information Commissioner’s Office.