Alice Li
Profiles

Alice Li

Publishing Quality Control Officer

Marketing Services (Design) - Marketing Services (External Relations)

Role

My role as Publishing Quality Control Officer is split across web and print:

  • maintaining the events calendar on the extranet as Events Calendar Editor (creating and uploading new pages, updating and editing existing pages) and sourcing University-related events both for the calendar and the External Relations Activities List (ERAL)
  • processing and dealing with queries and requests for the Events Calendar email inbox (Events Calendar webpage for further information: www.plymouth.ac.uk/your-university/about-us/university-structure/service-areas/marketing-and-communications/events-calendar)
  • proofreading and checking corporate publications in line with the University house style and tone of voice guidelines
  • checking partner college publications and print advertising material for compliancy with University branding and quality control requirements (collaborating with Academic Partnerships colleagues and giving University sign-off to a publication)
  • collating events information for the annual HEBCIS survey for R&I colleagues 
  • attending the University-wide Collaborative Activity and Partnership group meetings (CAPM - formerly Marcomms) 
  • input and responsibility for the University-wide ERAL planning document plus uploads to the CAPM intranet community
  • assisting with the scheduling (in collaboration with Student Recruitment) of the undergraduate and postgraduate prospectuses
  • dealing with information requests relating to archived undergraduate and postgraduate prospectuses.
My previous role as Publications Assistant included elements of the above plus involvement with the prospectus production process (incorporating scheduling, co-ordinating the partner colleges section information, compiling the index, updating the prospectus intranet community to provide guidance/information and updating course information in the CMS).

Before focusing on publications, I was PR Assistant for eight years and my role included providing PR cover, dealing with media enquiries, writing/distributing news releases and event notices, and financial administration for the department (processing invoices and payments) plus designing and submitting corporate course recruitment adverts in local and national newspapers. 

During this time I was also responsible for the publicity, ticket sales and financial reporting administration for the Plymouth Chamber Music Trust's concerts that were held at the University from 1994-2010.

Qualifications

  • DipRSA. Higher Diploma in Administrative and Secretarial Procedures.
  • Chapterhouse course in proofreading and editorial skills.
  • NCFE Desktop Publishing.
  • Plymouth University Business Office Information Systems Certificate (with distinction).
  • RSA qualifications in shorthand, shorthand speed test 80wpm (Teeline), typewriting, audio-typing, CLAIT and word processing.

Credited input into the University's undergraduate and postgraduate prospectuses from 1994 plus direct involvement in the following corporate publications:
  • Annual Review
  • Research Report
  • Bulletin/UPfront (previous staff magazines)
  • Spotlight on Cornwall brochure
  • Enterprise magazine.

Recent items reviewed include:

  • HR recruitment literature
  • Connect magazine (current staff magazine)
  • Graduation brochure
  • HR Athena SWAN submission document
  • Parents Guide
  • UCSP annual report
  • House of Lords brochure
  • Moor to Sea Without the Car: Walks from Plymouth Using Public Transport (Dartmoor Search and Rescue Team Plymouth book)
  • PUPSMD undergraduate prospectus
  • PUIC International Students Guide
  • Annual Sustainability Report
  • University showcase brochure
  • Student Recruitment course brochures and offer pack postcards 

plus revamping and updating the corporate house style guide, signing off partner college publications and major rewrite / input into the PU Summer Schools brochure.

Links

Useful links
http://www.plymouth.ac.uk/whats-on (events calendar)
http://www.plymouth.ac.uk/tags/events (latest uploaded events pages)

https://staff.plymouth.ac.uk/er/newbrand/ (University branding advice on the staff portal) 
DPC branding repository (staff portal)
DPC image archive 
External Relations Activities List (ERAL) (staff portal)