Alice Li
Profiles

Alice Li

Publishing Quality Control Officer

Marketing Services (Design) - Marketing Services (External Relations)

Role

My role as Publishing Quality Control Officer is split across web and print:

  • maintaining the events calendar on the extranet as Events Calendar Editor (creating and uploading new pages, updating and editing existing pages) and sourcing University-related events both for the calendar and the External Relations Activities List (ERAL)
  • processing and dealing with queries and requests for the Events Calendar email inbox (Events Calendar webpage for further information: www.plymouth.ac.uk/your-university/about-us/university-structure/service-areas/marketing-and-communications/events-calendar)
  • proofreading and checking corporate publications in line with the University house style and tone of voice guidelines
  • checking partner college publications and print advertising material for compliancy with University branding and quality control requirements (collaborating with Academic Partnerships colleagues and giving University sign-off to a publication)
  • collating events information for the annual HEBCIS survey for R&I colleagues 
  • input and responsibility for the University-wide ERAL planning document
  • assisting with the scheduling (in collaboration with colleagues) of the undergraduate and postgraduate prospectuses and other corporate publications
  • dealing with information requests relating to archived undergraduate and postgraduate prospectuses.
My previous role as Publications Assistant included elements of the above plus involvement with the prospectus production process (incorporating scheduling, co-ordinating the partner colleges section information, compiling the index, updating the prospectus intranet community to provide guidance/information and updating course information in the CMS).

Before focusing on publications, I was PR Assistant for eight years and my role included providing PR cover, dealing with media enquiries, writing/distributing news releases and event notices, and financial administration for the department (processing invoices and payments) plus designing and submitting corporate course recruitment adverts in local and national newspapers. 

During this time I was also responsible for the publicity, ticket sales and financial reporting administration for the Plymouth Chamber Music Trust's concerts that were held at the University from 1994-2010.

Qualifications

  • DipRSA. Higher Diploma in Administrative and Secretarial Procedures
  • Chapterhouse course in proofreading and editorial skills
  • NCFE Desktop Publishing
  • Plymouth University Business Office Information Systems Certificate (with distinction)
  • RSA qualifications in shorthand, shorthand speed test 80wpm (Teeline), typewriting, audio-typing, CLAIT and word processing

Print publications

Credited input into the University's undergraduate and postgraduate prospectuses from 1994 plus direct involvement in the following corporate publications:
  • Annual Review
  • Research Report
  • Bulletin/UPfront (previous staff magazines)
  • Spotlight on Cornwall brochure
  • Enterprise magazine.
Recent examples include:
  • Graduation brochure
  • HR Athena SWAN submission document
  • Parents Guide
  • House of Lords brochure
  • Moor to Sea Without the Car: Walks from Plymouth Using Public Transport (Dartmoor Search and Rescue Team Plymouth book)
  • PU PSMD undergraduate prospectus
  • PUIC International Students Guide
  • Annual Sustainability Report
  • University research showcase brochure
  • Degree Apprenticeship brochures
  • Financial statements
  • Faculty of Health and Human Sciences CPD prospectus
  • Student Recruitment course brochures and offer pack postcards 

plus sign off for various partner college higher education publications.

WebpagesJust under 2,000 event pages created and published since the 2014-15 academic year and continuing updates for existing pages. Recent examples include:
  • World Antibiotic Awareness Week (https://www.plymouth.ac.uk/whats-on/world-antibiotic-awareness-week)
  • ESRC Festival of Social Science 2017 (https://www.plymouth.ac.uk/whats-on/esrc-festival-of-social-science-2017)
  • Games and Simulation enhanced Learning (GSeL) Conference (https://www.plymouth.ac.uk/whats-on/games-and-simulation-enhanced-learning-gsel-conference)
  • Plymouth International Studies Centre Seminar Series (https://www.plymouth.ac.uk/whats-on/plymouth-international-studies-centre-seminar-series)
  • Green Book Club Meeting (https://www.plymouth.ac.uk/whats-on/green-book-club-meeting-dirt-the-erosion-of-civilisations)

Links

Useful links
http://www.plymouth.ac.uk/whats-on (events calendar)
http://www.plymouth.ac.uk/tags/events (latest uploaded events pages)

https://staff.plymouth.ac.uk/er/newbrand/ (University branding advice on the staff portal) 
DPC branding repository (staff portal)
DPC image archive 
External Relations Activities List (ERAL) (staff portal)