Plymouth Ethics Online System

Introduction

The Plymouth Ethics Online System (PEOS) is a flexible web-based management system to help facilitate and streamline the ethical review process. This is a single sign on system and linked to your University account, so any applications you submit on the system will automatically assign you as the Principal Investigator on the form. 
This online ethical review application system is available to members of staff, postgraduate taught and research (PGT/PGR) students and School of Health Professions Undergraduate Students (stage 2 and 3 only) at the University of Plymouth. The system will help applicants submit and track their applications as well as make it easier for the Faculty Research Ethics and Integrity Committees to conduct reviews, provide feedback and approve applications.
PEOS features an automatic submission feature. This means that once you sign the form (and obtain any additional required signatures) the system will automatically submit the application on your behalf. Please note, to ensure your signature is recognised please ensure you remain logged into the system for at least 60 seconds after you sign the form to allow time for the screen to refresh. You will also receive an email confirmation that submission was successful.

Personal Details Information

Since the University personal profile pages were decommissioned, users have not had a way to update their personal information or add an address. This means that there are no address details being pulled through to the PEOS system. However, if you would like to amend this, then you can do so by updating your personal details, which can be found in the location where you log in and at the top right of the screen. Click on your name and choose personal details and then amend your details in the box that appears. Once saved, this will then (only) update the PEOS system PI address.

Access

To access the system, please use the following links and log in with your University of Plymouth username and password (the same information you use to access your email):
Reviewing an ethics application (Faculty Research Ethics and Integrity Committee personnel only)
 

Helpful information


Guidance on how to use the Plymouth Ethics Online System (PEOS) can be found on the University of Plymouth SharePoint siteor on the help pages of the PEOS system.
Applicants can also watch a quick help tutorial which demonstrates how to submit an application.
For technical issues using the system, please contact:
For general research ethics support, please contact:
More information about each Faculty/Sponsor committee can be found in their respective SharePoint sites:

If you're applying from Planning and Analytics or SERIO, you will need to choose the Committee you're submitting your application to (Faculty of Arts, Humanities and Business) and if you are unsure, please contact the appropriate committee administrator from the list above.
 
The Faculty of Health Research Ethics and Integrity Committee for Staff, PGR and PGT run a monthly cycle of submission dates and review meetings. For more information, please contact the committee administrator. The dates are as follows (just for Faculty of Health Staff, PGR and PGT applications):
Faculty of Health Taught Masters committee (except Psychology) dates
Taught Masters Submission deadline 5pm FREIC meeting date 09.30-12.30 unless otherwise stated Outcome date
Sept 22 Tuesday 30/08/2022 Tuesday 13/09/2022 Tuesday 20/09/2022
Oct 22 Tuesday 04/10/2022 Tuesday 18/10/2022 (11.30-2.30) Tuesday 25/10/2022
Nov 22 Thursday 03/11/2022 Thursday 17/11/2022 (11.30 – 2.30) Thursday 24/11/2022
Dec 22 Monday 28/11/2022 Monday 12/12/2022 Monday 19/12/2022
Jan 23 Tuesday 10/01/2023 Tuesday 24/01/2023 Tuesday 31/01/2023
Feb 23 Tuesday 07/02/2023 Tuesday 21/02/2023 Tuesday 28/02/2023
Mar 23 Tuesday 28/02/2023 Tuesday 14/03/2023 Tuesday 21/03/2023
Apr 23 Tuesday 04/04/2023 Tuesday 18/04/2023 Tuesday 25/04/2023
May 23 Tuesday 25/04/2023 Tuesday 09/05/2023 Tuesday 16/05/2023
Jun 23 Tuesday 30/05/2023 Tuesday 13/06/2023 Tuesday 20/06/2023
July 23 Tuesday 27/06/2023 Tuesday 11/07/2023 Tuesday 18/07/2023
Aug 23 No Meeting No meeting No meeting
 
Faculty of Health Staff/PhD committee (except Psychology) dates
Staff / PhD Submission deadline 5pm Staff / PhD FREIC meeting date 09.30-12.30 Outcome date
Sep 22 (A) Tuesday 23/08/2022 Wednesday 07/09/2022 Wednesday 14/09/2022
Sep 22 (B) Tuesday 06/09/2022 Wednesday 21/09/2022 Wednesday 28/09/2022
Oct 22 Tuesday 04/10/2022 Wednesday 19/10/2022 Wednesday 26/10/2022
Nov 22 Tuesday 01/11/2022 Wednesday 16/11/2022 Wednesday 23/11/2022
Dec 22 Tuesday 29/11/2022 Wednesday 14/12/2022 Wednesday 21/12/2022
Jan 23 Tuesday 10/01/2023 Wednesday 25/01/2023 Wednesday 01/02/2023
Feb 23 Tuesday 31/01/2023 Wednesday 15/02/2023 Wednesday 22/02/2023
Mar 23 Tuesday 28/02/2023 Wednesday 15/03/2023 Wednesday 22/03/2023
Apr 23 Tuesday 11/04/2023 Wednesday 26/04/2023 Wednesday 03/05/2023
May 23 Tuesday 02/05/2023 Wednesday 17/05/2023 Wednesday 24/05/2023
Jun 23 Tuesday 30/05/2023 Wednesday 14/06/2023 Wednesday 21/06/2023
July 23 Tuesday 27/06/2023 Wednesday 12/07/2023 Wednesday 19/07/2023
Aug 23 No meeting No meeting No meeting
Important:
Please ensure you sign and then request all signatures within your form (Other collaborators (co-investigators)/Director of Studies/Supervisor) if required. Other collaborators external to the University will not be able to sign the form (due to single sign on authentication). Committees do not require these to review your application, but if you would like an external signatory to sign the form, then we recommend you scan their signature in as a miscellaneous document.
If you are resubmitting and have co-investigators within your form, you only need gain one of those signatures for re-submission. If you have a Director of Studies/Supervisor you will need to gain their signature.
The system features an automatic submission function, which will automatically submit your application after all required signatures are obtained. If you are signing an application, please ensure you remain logged into the system until the screen refreshes and you receive email confirmation that: 
  • your signature has been accepted, and 
  • your application has been successfully submitted.
If you do not receive an email confirmation within one hour of everyone signing the form, please perform the following:
1. Open the application and double check the form status; it should be listed as submitted or resubmitted. If the status is one of these, please email your requested signatory if you have one or FRIEC Administrator to double-check that they have received your application.
2. If the form status is listed as ‘not submitted’ or 'changes requested', then please double check:
  • that an appropriate signature has been obtained
  • that no additional blank signature boxes are listed
  • that all relevant sections have been completed 
  • that the application is not pending a mandatory update (listed in a bar at the top of the screen).
If you have performed all of these checks and the application has still not automatically submitted, please email Plymouth Ethics Online System support ethics-online-system@plymouth.ac.uk and provide your project reference number, title and a screenshot confirming these criteria and a member of the team will be able to assist you.
If you wish to make an amendment to a historical application (made prior to PEOS), then please contact your faculty research ethics and integrity committee.
Important:
Updates are performed on the form once a month (less or more depending on change requests – see dates dates below):
20 December 2022 if required (last update completed 30 November 2022)
These will be noted on the login page with the note that an update was performed to the ethics application form on "date and time". If you see "Warning: The project owner must update your project in order to submit this form. Update" on your application, any user with an application in progress on the date and time shown will need to update their form by clicking "Update" at the top of the page before it can be submitted.
If you are waiting for your form to be signed by another collaborator/supervisor/director of studies, then you will need to click on the update and re-sign and submit your application. We apologise for any inconvenience this may cause.
 
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Training

There are extensive guides for all users of the system available above and applicants can watch the quick help tutorial which demonstrates how to submit an application. R&I also provides training on how to use the Plymouth Ethics Online System with one to one or group training. Please contact ethics online system support at ethics-online-system@plymouth.ac.uk to arrange a bespoke training session.

 

New grant pre-award process

The University has now switched the research grant pre-award process (encompassing project costing, peer review and approval) from paper-based to fully electronic and online.
The new tool is called Award Manager and sits within Unit4. It provides instant access to real-time data about research activities, allows for split costing between schools and departments and streamlines the approval process.

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