Student contract

Key terms of your contract with the University

This summary highlights key terms of your contract with the University and is for guidance only. You must read the full terms of that contract, as set out in the Student Contract document and the documents referred to in it (such as the student handbook) which are available on the University's website. Your contract with the University will be legally binding when it takes effect and it will govern your relationship with the University. If there is anything that you are unsure of, you should contact the University.


1. When does the contract take effect?

If you have applied directly to the University, the date when your contract with the University takes effect will be determined in accordance with your offer letter, once you accept that offer.

If you have applied via UCAS, the contract will take effect when you accept the University's offer as a “Firm Choice” or when your “Insurance Choice” becomes your “Firm Choice” (because, for example, you do not meet the entry requirements for your “Firm Choice”).

2. What makes up my contract with the University?

Your contract with the University is made up of the "Student Contract” document and the documents referred to in it, including any specific requirements in your offer from the University, any entry and attendance requirements and the University’s regulations, policies and procedures (including the student handbook). This is not an exhaustive list. Your contract may also be subject to other agreements, rules or regulations between you and the University which relate to your studies.

Your contract with the University is separate from any agreements which do not relate to your studies, such as agreements concerning accommodation.

3. What happens if I do not pay my tuition fees or if I do not pay on time?

If you do not pay your tuition fees on time, the University may appoint a debt collection agency to recover the outstanding amounts from you. The University may withhold any award otherwise due to you and defer your graduation until all arrears have been paid. You will also be prevented from re-enrolling onto a programme. Please refer to the Student Debt Policy, which will apply in any case of outstanding debt.
Please see the Student Contract document (paragraphs 12.3 and 12.4) for further information.

4. Is it possible for me to cancel my contract with the University if I change my mind?

Yes. You have a legal right to cancel your contract with the University within 14 days of that contract coming into effect. You must notify us of your decision to cancel the contract (please see paragraph 15 of the Student Contract document for further information). If you choose to exercise this right, any tuition fees you have paid will be refunded to you in full.

In addition, you can withdraw from your programme at any point under the terms of the University’s policies. If you are an undergraduate student or postgraduate taught student and you choose to withdraw from your programme, you may be entitled to a refund of the tuition fees that you have paid to the University at the point of withdrawal (or a proportion of those fees). The amount to be refunded will be determined in accordance with the University’s Withdrawal and Interrupt Tuition Fee Charging Policy.

5. Can the University terminate its contract with me?

Yes, in limited circumstances: for example, where you are withdrawn from the University for any reason; or you fail to pay any outstanding tuition fees; or if your immigration status changes and you are no longer eligible to study at the University; or if your application to the University contains any false or misleading information or omissions. The University will notify you in writing of its decision to terminate the contract and explain its reasons. 

Please see the Student Contract document (paragraphs 3, 16 and 17) for further information.

6. Will I own any intellectual property rights that I create?

The general principle is that students who are not employed by the University will own any intellectual property they create during the course of their studies or research activities. This is subject to the University’s Intellectual Property Policy which can be found on the University’s website.

7. What arrangements do I need to make prior to enrolment?

You should arrange accommodation for the duration of your studies and adequate funding for all of your tuition fees, any additional costs for your programme and your living costs. We strongly recommend that you obtain insurance to protect your personal belongings.

If you are an international student, then you must ensure that you have satisfied any visa and immigration requirements. Your contract with the University is subject to these arrangements and if your immigration status should change, the University may decide to terminate the contract.

8. How will the University use my personal information?

The University will hold and process your personal data in accordance with the Data Protection Act 1998. This will apply from the time of your application until after you have left the University. The University will use the information to provide you with services and to operate its day-to-day functions.

In certain circumstances, the University may disclose your personal data to other organisations. This will be done in accordance with the terms of your contract with the University, including the Personal Information and Data Protection section of the student handbook.
Please see the Student Contract document (paragraph 9) and the relevant section of the student handbook for further information.

9. Where can I find information on health and safety during my time at University?

You will be able to find health and safety information on the University’s website and the student intranet. If you have any queries in relation to your health, safety or well-being, you should contact the Learning Gateway on the ground floor of the Roland Levinsky Building.

10. What can the University be liable to me for?

The University will be liable to you for any loss or damages which are a foreseeable result of the University's breach of contract or failure to use reasonable skill and care.

The University will not be liable if its failure to comply with the terms of its contract with you is caused by events outside its control (which may include a lack of key personnel or industrial action taking place).

The University will not be liable for the actions of any third parties (including the Students’ Union or placement providers), except where the University is liable by law.

Please see the Student Contract document (paragraphs 6 and 14) for further information.

Your student contract documents

Download a copy of the full student contract and statutory cancellation form