Office 365: Office Online

What is Office Online?

Office Online is the name for the web based versions of Word, Excel, PowerPoint and OneNote, available as part of the Office 365 suite. They don’t require any install on your computer, which means you can use your Plymouth University logon on any computer, tablet or phone to view, edit and collaborate on documents anywhere in the world. 

What features does Office Online have?

Office Online is a cut-down version of the normal Office suite of desktop programs, with a streamlined interface and decluttered options. As a general recommendation, Office Online is best suited to creating simple documents - if required, use the desktop version to add more complex formatting.

  • Print from browser - A single click to open a PDF on your desktop which you can print straight away. 
  • Open in desktop app - If you’re trying to make an edit which is not allowed in the online version, you can simply click a button to open the document in your desktop program. This will save back to the OneDrive when you're finished editing.
  • Autosave -  No need to click save - all changes are automatically saved shortly after you make them.
  • Standard Office interface - Office Online uses the same ribbon as on the desktop, so you don’t need to worry about learning a whole new set of terms.
  • Ease of access - Through OneDrive using any of the Office systems, including collaborating with others.

How do I use it?

You can use Office Online in your Team Site and OneDrive. You can click on New and choose the type of Office document you want to create. You will be taken to Office Online where you can edit your document.

What do I need to use Office Online?

You only need a device with a modern browser and the internet – everything is done online.

Comparison of features between online apps and desktop versions


Further information

Getting started at Office.com

Office online support centre

Office apps for mobile devices

Accessibility features

Office 365 provides features that are accessible and usable for people who have special needs or disabilities. This link provides information for Windows and Mac users, with help for various browsers.

Accessibility in Office 365

Lynda.com online videos