Office 365: Team sites

Introduction

This information is for University staff members

Team sites are a cloud-hosted replacement to team shared drives and communities and are an area to create, store and share everyday working files.  

What can I store on a site?

You can upload and create documents and files, and create and manage a wide range of content including a calendar, task list, picture library, web page, discussion board, links list and announcements. 

University-wide documents can be published to the Official Document Centre making them easy to find and ensuring that only the latest version is available to staff and students.

How to request an Office 365 site

Fill in the online form to request a Team, Research, Committee, Cross Institutional or Social site

Click Raise a request and choose Office 365 site request

Login to IT Self Service

Staff training courses

We run training for staff that are managing and publishing information in an Office 365 site.

Site administrator training

It is recommended that site administrators who will be setting up and managing sites attend the Office 365: Setting up your University of Plymouth site course. There are two additional courses for site administrators:

Working with permissions in Office 365 sites

Office 365: Next steps with team sites

Site member training

It is recommended that anyone who is a site member and needs to upload and manage documents in a site attend the Office 365: Using your University of Plymouth site course.


Setting up your Team site - training guides for site Admins

This section contains guidance and help for site administrators on how to setup and structure your site.

Note:  Admins must not add any non-Windows apps to their sites as the use of these apps may result in University data being transferred to, stored, or processed in any country where the app publisher, its affiliates or service providers maintain facilities. More information can be found here: Buy an app from the SharePoint Store.

Scenario sheets for permissions in Office 365 team sites

Scenarios include:

  • Setting up a team only library
  • Setting up a staff only library
  • Setting up a library for a specific group of staff
  • Setting individual permissions on folders in a library
Browse the scenario sheets on the official document centre