Office 365: Online Module Boxes

Online Module Boxes

Using a bespoke new University SharePoint team site that you access via a link in Moodle Module sites, colleagues have the opportunity to have a secure, robust and easily accessible online space to store module box contents where needed. Every school can have its own module box that will be owned and administered by the school office.

Drivers for Online Module Boxes

  • External Examiner feedback in wanting module box content in one place
  • External Examiner feedback in wanting to access module boxes remotely before they visit
  • Data security issues of using 3rd party solutions such as DropBox and Google Drive
  • Moodle sites life cycle is not long enough to store module box content for QA purposes

Please contact your Faculty Office if you want an Online Module Box to be set up for your module.

Online Module Box Improvements

  • The semester code drop down is having the 17/ session codes added alpha-numerically. Staff will be able to choose their session from a drop down list or start typing 17/AY etc into a predictive text box to shorten the session options shown.
  • Each item on the document type list will have [OMB] added as a prefix, all document types will still be accessible using the tags icon as before, but also in the predictive text box you can type [OMB] and the list of document types will show underneath, reducing the number of clicks to see the document types available
  • All School Module Box titles will now include ‘Online Module Box’ at the start, to prevent confusion with School team sites
  • New Help and Guidance website, with videos, help sheets for all users (this website will be linked from every School Module Box)

  • An email template to send to staff before first use to highlight best practice, hints and tips for using module boxes for the first time
  • In some schools you have to click the title of the School twice to access the Module box, this will be changed and only one click required from the top level page
  • Academic awareness and training sessions scheduled for each School in both Semesters, so Academics can find out more or build their module box in the session with support
  • A new ‘Refresher and Troubleshooting’ session offered to Admin colleagues (a troubleshooting guide will be made available to Academics via the help website).

Staff training

A programme of training courses for academics will be starting in November to get you up and running with uploading content into an online module box. Please see the help and information page for academics for full details.