Office 365: Office 2016 for PC and Mac

Notice: There is currently a small bug affecting people who edit Excel files saved in their synced OneDrive for Business folder. 

What happens: If you open, edit and save an Excel file, then continue working and save again, you may get a pop up saying 'the file may have been saved by another user and give you the option to save as a copy or overwrite the file. You can select "overwrite the file" and click OK.

How to fix it: This issue is caused by a setting in your OneDrive for Business sync client. Right click the OneDrive icon in the system tray and click 'Settings'. Click the 'Office' tab and remove the tick from the box. Click 'OK' and re-open your Excel file. You can now work with your files as normal.

If you have any further questions please contact Service Desk

What is Office 2016?

Microsoft has updated its Office suite to make it faster, smarter and easier than ever to collaborate with your colleagues. It is fully integrated with  OneDrive to make creating and editing your office files stored in personal and team sites a breeze.

Office 2016 for Mac has been updated to be closer to the functionality of Office 2016 for the PC, Office Online and Office for mobile devices, while retaining the Mac visual appeal.

Training and resources

How can I find out what's new in Office 2016?


Classroom-based training for staff

You should attend the Introducing OneDrive for Business course as it introduces key concepts of Office 365. This will help you understand how Office 2016 fits in with the online part of Office 365.

Refer to the Moving to Office 2016 user guide for tips and new features you can find in the new Office 2016 suite.


Self-service training for students and staff

Lynda.com has published a course covering the major changes for the PC suite and each of the Office 2016 programs. 
Start the Office 2016 and Office 365 new features course (Requires a Plymouth University logon)

Mac users can find a summary of changes at the following page: What's new in Office 2016 for Mac.

Where can I find more self-service training materials?

Lynda.com playlist for Office 2016
A collection of videos to introduce you to the programs and features of Office 2016

Microsoft training for Office 2016 for PC and Mac
Videos and documents created by Microsoft to support their products

Office 2016 on personal computers

As a University staff member or student you are able to download and install Office 2016 on up to 5 personal PC or Mac computers, 5 mobile and 5 tablet devices.

View the guide to find out how to install and manage the software.

How do I upgrade to Office 2016?

Staff: Office 2016 on a University managed PC can be installed from Software Center on a PC. For Mac users, you need to contact Amsys to organise the install. For installation on personal computers, see the section above, "Office 2016 on personal computers".

Students: You can install Office 2016 on personal Windows and Mac computers from the Office.com portal. Go to office.com and sign in. In the top right of the page click the Install button. 

What do I get when I install Office 2016?

Office 2016 for University managed PC

  • Outlook
  • Word
  • Excel
  • PowerPoint
  • OneNote
  • Access
  • Publisher

Also available for install through Software Center:

Office 2016 for Mac

  • Outlook
  • Word
  • Excel
  • PowerPoint
  • OneNote
Also available for Mac users:

Is Outlook 2016 Running slow? - Troubleshooting Performance Issu​es

This may be the result of some old settings carried forward from the previous version of Outlook. You can take steps to alleviate these issues.

Do you have any recurring appointments in your calendar without an end date?

Make sure recurring appointments have an end date. This will prevent Outlook working to create appointments far into the future. You can always extend them when you come to the end of the recurrence. Instructions on how to amend a recurring appointment can be found at Lynda.com - Outlook Power Shortcuts. Note: These instructions are for Outlook 2013 but they are valid for Outlook 2016.


Do you display several archive files in your folder list?

You can display old archive files in your Outlook folder list but this will slow down Outlook because it has to open them every time you start up Outlook. You can alleviate this by either:

  • Closing them and only opening them when needed.
    Right-click on the folder and click 'Remove'
  • If you need to access them regularly or often need to access archives online, you can import them back into your Outlook mailbox. Instructions on how to do this can be found in the guide: Importing archive files to Outlook 2016.

Accessibility features

Microsoft Word 2016 includes features that make the software accessible to a wider range of users, including those who have limited dexterity, low vision, or other disabilities. This link provides advice on how to use these features.

Accessibility features in Word 2016

Office 2016 for Mac products, such as Word, Excel, Outlook, and PowerPoint, support the built-in accessibility features in the Mac and provide additional features to help make the products easier to use for people with disabilities. This link explains these features in more detail.

Accessibility in Office 2016 for Mac users