Erasmus+ Staff Mobility Guidelines

Staff can access grants to teach or train at another partner university or organisation in Europe under the EU’s Erasmus+ programme

Academic, professional and support staff can access grants to explore best practices and gain professional development through teaching or training at another partner university or organisation in Europe under the EU’s Erasmus+ programme.

What are the conditions for undertaking an Erasmus+ Staff Mobility?

A desirable (but not required) outcome of an Erasmus+ Staff Mobility is that it leads to UoP student mobilities to your host. Staff applying for an Erasmus+ Staff Mobility grant should therefore, bear this in mind and familiarise themselves with the Procedure for making an exchange agreement which sets out the recipe for successful student mobilities.

In addition:

  • You must be employed by the University of Plymouth.
  • Your mobility must take place during the period 1 June 2020 to 31 May 2023.
  • The minimum mobility duration is 2 days, the maximum 2 months. Your mobility start date is the first day that you need to be present at your host and your end date is the last day you need to be there. Travel time does not count as part of the mobility.
  • Attendance at a conference is not an eligible mobility.

  • There must be a signed bilateral agreement in place with your host before the mobility starts. Please contact Plymouth Global to check this.
  • You must deliver at least 8 hours of teaching per week. The teaching can be in any form agreed between you and your host.
  • You may use your time at your host for other academic activities like your own research, attendance of workshops, meetings with colleagues as long as you deliver the minimum amount of teaching.


  • A bilateral agreement is not required.
  • You and your host must agree your training programme prior to your departure. Training may be in the form of job shadowing, observation, attendance at workshops or courses etc. This may be for transfer of knowledge and good practice, to learn from shared experience, acquire practical skills or to discover new ideas for teaching and learning.
  • You may use your time at the host institution for other academic activities like your own research, attendance of workshops, meetings with colleagues as long as you receive/deliver the agreed training programme.

What do I need to do before my mobility?

  • Please inform Plymouth Global of your intention to travel if possible, at least six weeks before your mobility begins.
  • In coordination with your colleagues at the host HEI you will need to draw up an Erasmus+ Teaching/Training Agreement. This needs to be agreed by both you and the host institution.
  • You will also need to sign a Grant Agreement in which you accept the conditions of the Erasmus+ grant.
  • These Agreements will be sent to you by Plymouth Global and must be returned when completed.

What does the grant cover?

  • Erasmus+ will contribute to your travel expenses from the point of departure to the host, but not towards local travel during the mobility. Erasmus+ will also pay towards your accommodation and subsistence.
  • The amount of the travel grant (maximum 2 days) will depend on the distance between Plymouth and the host institution. If you participate in teaching activities on the same day as travelling, you are not entitled to a travel grant for that day.
  • The maximum amount paid for accommodation and subsistence will depend on the country you will be visiting.
  • For all travel and subsistence, normal University of Plymouth T&S regulations apply. Thus Erasmus+ will pay the grant against actual expenditure up to a maximum set.

What does my host do?

  • Apart from agreeing your programme, your host will provide you with written confirmation of your mobility which you must send to Plymouth Global once you have completed your mobility.
Please note that in case of a shortage of funding, priority will be given to those members of staff who have not used Erasmus+ funds before (this is in accordance with Erasmus+ requirements).

Staff Mobility Grants 2020

Mobility grants for staff are provided as contributions towards subsistence and travel.

Travel Grants

Staff travel grants are paid according to distance travelled, at the rates as specified in the table:

Travel distances Amount (€) per participant 
between 10 and 99 km: 20
between 100 and 499 km: 180
between 500 and 1999 km: 275
between 2000 and 2999 km: 360
between 3000 and 3999 km: 530
between 4000 and 7999 km: 820
8000 KM or more: 1500

To calculate distance, the HEI must use the EC distance calculator.

Subsistence Grants

The amount per day is calculated as follows: 

a) up to the 14th day of activity: the amount per day per participant as specified in the table;
b) between the 15th and 60th day of activity: 70% of amount per day per participant as specified in the table.

Receiving country Amount per day (€) per participant
Denmark, Finland, Iceland, Ireland, Luxembourg, Sweden, United Kingdom, Liechtenstein, Norway: 180
Austria, Belgium, Germany, France, Italy, Greece, Spain, Cyprus, Netherlands, Malta, Portugal: 160
Bulgaria, Croatia, Czech Republic, Estonia, Latvia, Lithuania, Hungary, Poland, Romania, Slovakia, Slovenia, North Macedonia, Turkey, Serbia: 140